Sharing
Grants
Section titled “Grants”Share a board or a folder with exactly one of:
- a person, by email address — they need not have an account yet; the grant waits for them;
- a team of the organization;
- everyone in the organization.
Each grant has a role (View, Comment, Edit), optionally Can share and Can operate, and optionally an end date (up to a year ahead). The person is told by email and in the bell.
| Who may | Do what |
|---|---|
Anyone with share |
Share with a person, at or below their own level |
manage (owner, admins) |
Turn on Can share / Can operate; share with a team or everyone |
manage, or whoever made the grant |
Change or remove it |
| The person who holds it | Give it up |
At most 100 grants per board or folder; three shares per ten minutes per person.
The organization’s sharing policy
Section titled “The organization’s sharing policy”Admins decide, in the organization’s settings:
- Member sharing — whether members may share what they can edit (on by default).
- Share domains — the only email domains people outside the organization may be shared with. Empty allows any. Members are never outsiders.
A link opens one board for whoever has it.
- Role — at or below your own; expiry; use limit.
- Password (8–72 characters) — the link then asks for it, and attempts are rate-limited.
- Allowed domains — only accounts on those domains may take it up. Inside an organization with share domains, a link can only narrow that list.
Taking up a link creates a grant that expires with the link. Someone who already reaches the board as strongly is told so and nothing is written. Revoking a link ends every grant taken through it.
Asking for access
Section titled “Asking for access”Somebody who reaches a board they cannot open may ask for access. The board’s owner or the organization’s admins are told; anyone with share approves (writing an ordinary grant, at or below their own level) or denies. Asking again reopens the request. The answer to asking never reveals whether the board exists.
Leaving
Section titled “Leaving”Leaving an organization, or being removed from it, removes your seats on its teams and its boards’ shares to you, and closes any of its boards you have open.